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Public Use of the Library Meeting Rooms

It is the desire of the Longwood Public Library Board that the Library meeting rooms shall be used by community organizations in the District without interfering with normal Library operations. Programs are to be of community interest; educational or cultural rather than social or recreational in nature; and in strict compliance with provisions of the New York State Education Law.


Library sponsored programs and activities shall have precedence in assignment of the meeting rooms.


Time limitations of use of the meeting rooms are as follows: 9:30 A.M. to 9:45 P.M. Monday through Friday, 9:30 A.M. to 4:30 P.M. Saturday.


The Library Director is authorized by the Board of Trustees to approve, disapprove or revoke the application for room use.


All applications for a room must be made at least 48 hours before a scheduled meeting. The person applying for use of the room must be a registered patron of the Library in good standing and a majority of the members of the organization using the room must be library patrons.


Organizations meeting regularly in the Library must renew their applications annually (before July 1st).


Organizations should immediately notify the Library Director’s office in the event they decide to cancel a scheduled date.


Announcement of meetings in the Library shall neither affirmatively represent nor imply that the Library is sponsoring the meeting. Use of the Library’s meeting room does not mean endorsement by the Library of the group using it or the program presented.


No admission fee may be charged and programs shall be open to the general public on a first-come first-served basis.


The Library is not responsible for supplies, equipment or other items owned by the community groups and used by them in the Library.


Nothing may be stapled, tacked or taped to the walls. A whiteboard is available upon request. Rooms must be left in a neat and orderly condition. If not, a written notice will be given to the group that a second offense will result in its being denied further use of a room.


The possession or use of alcoholic beverages on the Library premises is absolutely forbidden. The serving of light refreshments is permitted in designated areas.


Policy 600-25

Revised 7/93, 8/01, 9/15