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Access to Records

Longwood Public Library responds to written requests for information under the Freedom of Information Law (FOIL). The Library Director is designated as the Records Access Officer.

Requests to inspect records or to secure copies of such records must be submitted to the Library Director by completion of a requisition form. The following information must be included in the request:

 Name, address and daytime telephone number of the requestor

 Identification of the record, document or other data required with as much specificity as possible

The requisition form should be submitted to: Library Director/Records Access Officer, Longwood Public Library, 800 Middle Country Road, Middle Island, NY 11953. Requisitions may also be submitted via fax to (631) 924-7538.

The Library Director will respond to the request for records within five days of the request. The response will indicate whether the record request is:

 Approved;

 Unavailable because records are not maintained by the library, or cannot be located;

 Denied (reason must be specified); or

 Delayed (reason must be specified).

Records made available pursuant to FOIL will be available for review, upon appointment, weekdays between 9:30 am and 4:30 pm at Longwood Public Library, 800 Middle Country Road, Middle Island, NY 11953. Any request for copying of material will be honored once the following fees have been remitted to Longwood Public Library:

 $0.25 per page (for letter and legal-size pages)

 For larger sizes, the actual cost of reproduction

In the event of the refusal of the Library Director to provide library records or other data to which the requestor feels he/she is entitled, an appeal must be directed to the President of the Longwood Public Library Board of Trustees within 30 days of the denial. A decision on an appeal shall be rendered within seven business days of receipt of such appeal.

 

Click HERE to download a copy of the Application for Access to Records.